Soft Skills In Project Management - Soft Skills In Project Management

Great Tips For Proactive Thinking


The main attribute for proactive thinking, is to be accountable and owner for our deeds. Proactive

proactive thinking in projects

persons are inclined to concentrate their efforts on the features they can manage, or are in theirsphere of influence. They are not concerned, or spend efforts on issues they cannot alter, or are not within their control. Proactive persons deal with issues directly, and make assessment without permitting the influence of external stimuli. However, reactive persons allow their assessment and actions to be swayed by external stimulation like circumstances. Proactive project managers use expressions like “I shall,” “I desire” “I want,” whereas the reactive managers make use of dialect like “Let us see,” “only if” etc.

Appropriate Priorities

One vital feature of proactive thinking is assigning proper priority to the events and issues, rather than the aspects of urgency. Often, project managers may execute responsibilities that have immediate deadlines, pending more significant requirements that are extremely vital for the project, but have deadlines that occur later. Proactive thinking involves a change of attitude, which focuses on deadline priorities, instead of priorities based on the significance of tasks. For example, there are two tasks, namely update a daily expenditure log, which has a very close deadline, and conclusion of the project budget that is extremely important, but can wait a few days. The project manager, who is proactive, will ensure finalization of the budget, before the updating of the expenditure log, whose deadline is very near. He may delay the deadline of the expenditure log while finalizing the important task of budget finalization.

Completion Of Tasks

Proactive thinking promotes the attitude of work completion, and awarding priority to deeds compared to what occurred, or investigating the history. Such scrutiny is important, but not at the expense of the required performance activities. For example, when a sudden equipment failure affects the project schedule, the proactive project manager will struggle for the restoration of equipment, and subsequently update the schedule, rather than spending time to discover the occurrence history.

Focus On End Results

Project managers, who have proactive thinking aptitude, are inclined to conceive the end results during the process of decision making. They foresee the consequences of circumstances, and discover response that is considered to be most appropriate, rather than be involved in usual holdup. Proactive project managers have the ability to accurately forecast and control the supply chain management during geological disasters, rather than hold responsible the organization for system failure, and consequently delay the project deliverables. Proactive thinking entails the development of skills to not only accurately foresee, but also to manage and control such situations.